See Exactly Where Your Money Is and How Long It Has Been There
Aging reports are the backbone of any AR operation. AR Collect generates them automatically from your live invoice data. See every invoice bucketed by age. Drill into any bucket to see the individual invoices and any notes made.
What Aging Reports does for your AR process
Aging Reports is one of the key tools in the AR Collect feature set. It works automatically once your accounting software is connected and your settings are configured.
Real-time ageing breakdown by custom time brackets
Current, 30 days, 60 days, 90 days, and 90+ day buckets
Drill-down from summary to individual invoice level
Customer-level ageing views
Exportable reports for management and board use
DSO trend tracking alongside ageing data
How a consulting firm uses this feature to get paid faster
The solution: Once configured, this feature ran automatically in the background. The finance team focused on exceptions rather than routine follow-up, and clients received professional, consistent communication.
40%
Reduction in overdue invoices
8 hrs/wk
Time saved on admin
Consistent
Client communication
Frequently Asked Questions.
Q: What is an accounts receivable ageing report?
An ageing report categorizes all outstanding invoices by how long they have been overdue. Standard categories are current (not yet due), 1-30 days overdue, 31-60 days, 61-90 days, and 90+ days. Each bucket shows the total value and number of invoices outstanding. The ageing report is the foundational tool for understanding and prioritizing your collections workload.
Q: How often does AR Collect update the ageing report?
The ageing report updates in real time. Every time an invoice is issued, a payment is received, or a due date is passed in your connected accounting software, the ageing report reflects the change immediately. You are always looking at a live view of your outstanding receivables position.
Q: Can I customize the ageing buckets to match my payment terms?
Yes. If your standard payment terms are 14 days or 60 days rather than the default 30 days, you can adjust the ageing report buckets to reflect your actual terms. This ensures the report is meaningful for your specific business model.
Q: Can I drill down from a summary total to see the individual invoices in each ageing bucket?
Yes. Clicking any bucket in the summary view takes you to a detailed list of every invoice in that category, including the customer name, invoice number, amount, original due date, and days outstanding. From there you can access the individual customer record and communication history.
Q: How do I use the ageing report to prioritize my collections work?
Start with the 90+ days bucket. These are your highest-risk accounts and require immediate attention. Work back through 61-90 days and 31-60 days. Accounts in the 1-30 days bucket are often handled adequately by automated reminder sequences. The ageing report helps you focus manual effort where it has the greatest impact.
Q: Can I export the ageing report as a spreadsheet?
Yes. The ageing report exports to CSV and other common formats. This is useful for sharing with your CFO or board, importing into your own reporting systems, or preparing a collections action list for your team.
Q: Can the ageing report be filtered by customer segment or industry?
Yes. You can filter the ageing report by customer group, segment, or any other customer attribute you have configured in AR Collect. This lets you analyze collections performance within specific parts of your business rather than only at the total portfolio level.
Q: How do I start a free trial of AR Collect?
You can start directly through the QuickBooks App Store, the Xero App Marketplace, or at arcollect.net. No credit card required. Setup takes under two minutes and you have full access to every feature for 30 days from the moment you connect your accounting software.
Q: Does the free trial include everything, or are some features locked?
The 30-day free trial is unrestricted. Every feature is available including automated reminder sequences, structured notes, the customer payment portal, real-time reporting, workflow automation, and all accounting software integrations. You are not testing a lite version. You get the full product.
What is an accountant's favourite sport? Collecting runs.
Industries AR Collect Specializes In
AR Collect is purpose-built for the specific billing challenges of these industries. Each one shares a common problem: high invoice volumes, extended payment terms, and customers who need consistent, professional follow-up. AR Collect solves that automatically.
Healthcare (B2B)
Plumbing and HVAC
IT and Software
Consulting
Logistics, Transport and Courier
Roofing and Construction
Food Distribution
Engineering
Service Companies
Restoration Services
Advertising and Marketing
Customer Reviews
Rated 4.8 out of 5 on the QuickBooks App Store based on verified customer reviews.
4.8
VERIFIED REVIEWS
"AR Collect has completely transformed how we manage overdue invoices. The automated reminders save our team at least 10 hours a week."
"We switched from manually chasing payments via email to AR Collect and the difference is night and day. The promise-to-pay tracking is a game-changer."
"Setup was straightforward and we were sending reminders within an hour. The customer portal is a genuine game-changer for our clients."
Read all verified reviews on the QuickBooks App Store